Frequently Asked Questions

If you have a question please have a look through our frequently asked questions. If you are unable to find an answer to your query, our contact details can be found under the relevant tab.

About Icon

What is Icon?

The Institute of Conservation (Icon) raises awareness of the cultural, social and economic value of caring for heritage and champions high standards of conservation.

We are:

  • An independent charity governed by a Board of Trustees.
  • A membership organisation representing around 2,500 individuals and organisations, including professional conservators, volunteers and owners of cultural heritage.
  • A professional body raising the standards of conservation practice through Accreditation, a Code of Conduct, Professional Standards and Complaints Procedure.
  • A small enterprise with 10 employees offering expertise in membership services, finance, professional development, communication, strategy, policy and advocacy.

Find out more here.

I have an object that requires conservation. Can you help me?

Use the Conservation Register to search for an Accredited conservator by name or by object, material or specialist type.  For tips on selecting a conservator, see our website here.

I need advice on the best way to care for an object I value. Can you help?

We have detailed guidance on our website here. Alternatively, we recommend contacting one of our Icon Accredited members (‘ACRs’) for advice. Please search by object, material or specialism on the Conservation Register.

What is the Conservation Register?

The Conservation Register is a public listing of all Icon-Accredited members (‘ACRs’). If you already have a conservator in mind, you can search the Conservation Register by name to verify their professional status. If you need to identify a suitable conservator, you can search by object, material or specialist type and find out more about ACRs upgraded their listings on the Conservation Register to provide more information about their professional practice.

What is Accreditation?

Accreditation verifies that a professional is up-to-date with the latest developments and technical approaches in the sector. Accredited members are assessed and reviewed by a panel of their Accredited peers and are subject to regular Continuing Professional Development (CPD) reviews. More information can be found here.

How do I advertise a job with Icon?

Please see details on advertising here.

If you have any questions, please email as at [email protected]

How do I get in touch with the Editors of Icon's publications?

Please email the Icon News Editor, Lynette Gill at [email protected]

Please email the Journal of the Institute of Conservation Editor, Jonathan Kemp at [email protected]

 

Membership

How do I become a member?

We are pleased to see you would like to join Icon! Details on our membership types can be found here. Please select the image of the one which best suits you and click ‘next’ to proceed to the application form.

How long does membership run for?

Icon Membership runs from 1 April to 31 March of each year. We offer prorated membership fees if you join after 1 July, October or 1 January.

I have recently joined Icon, when will I receive a membership card?

All of our membership cards are now digital. An email from our digital membership card provider, Cuseum will be sent within 4-7 business days with a link to download your membership card to your smartphone device.

Membership cards can be used to evidence your professional status to potential clients, employers, funders or elsewhere as required.  It can also be used to apply for a CSCS card.

Can I upgrade my membership type part way through the year?

Yes!  To upgrade, just log in to the members portal of the Icon website and submit a ‘change membership’ request form. You will then receive an email confirmation of your new membership category and an updated membership card within 4-7 days.

When are publications sent to members or uploaded online?

Icon News is published in February, April, June, August, October and December of each year.

The Journal of the Institute of Conservation is published three times a year in February, June and October.

How do I cancel my membership?

Please email the membership team at [email protected] notifying us of your reason for cancellation and we will ensure this is processed for you.

How do I renew my membership?

Please login to the members portal and follow the renewal prompt within your My Account area:

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Or if you are on a Student or concessionary membership you will be prompted to provide your evidence before you can complete your renewal.

Please email [email protected] if the above prompts do not appear on your account.

How do I renew at the concessionary rate?

If you have previously been approved for the concessionary rate, you will be prompted to renew on your profile within your ‘My Account’ area. Please upload your evidence document to the form and then follow the prompt to complete your payment .

All forms of evidence are verified by our system and membership team. You will be contacted if the document submitted for your proof of eligibility does not meet the requirements stipulated.

How do I change my membership type or renew at the concessionary rate rather than the standard rate?

Please login to the members portal and complete a ‘change membership’ request form.

This form will be sent to the membership team to approve. You will receive an email once confirmed and ready for renewal at the new membership type.

What type of evidence can I submit to prove my eligibility for the concessionary rate?

Types of evidence may include:

  • HMRC self-assessment income calculation showing total income for the previous year
  • Proof of receipt of Jobseeker’s Allowance or Housing Benefit
  • Copy of employment contract signed within the last year Confirmation from your employer on business letterhead certifying your salary
  • P45 or P60

We are not able to accept any other forms of evidence. Please ensure you attach one of the above.

What type of evidence do you require for the Student membership?

Student members must provide a valid student card or letter of offer for their course or internship.

What type of evidence do you require for the Pathway membership?

Pathway members must provide a CV outlining at least 5 years practical experience in conversation or a copy of their formal qualification in conservation.

I have retired and no longer want to be Icon Accredited. What membership type should I be now?

Retired ACRs can change their membership to the Emeritus category. However, they will no longer be able to use the ACR post nominal or use the ACR logo.

For more information, please read the Emeritus framework here.

You can submit a request form to change your membership here (please ensure you are logged in to your membership account to access this link correctly). Once approved by the membership team, you will receive an email to complete your renewal.

I joined mid to late last year. Why do I now have to renew my membership?

The Icon membership year runs from 1st April to 31st March annually. If you joined after 1 July, 1 October or 1 January as a new member of Icon you will have received a pro-rated fee for your membership. All memberships expire on 31 March of each year.

If you’re still looking for the answer to your question, please get in touch with the membership team at [email protected] or phone 020 3142 6799

Members Portal

How do I login to the member’s portal?

In March 2021, we launched a completely new website and our security protocols have changed. All existing members must set up a new password here prior to their first-time login to our new website.

You will be asked to verify your email address and a verification code will be sent to your email. Please ensure you remain on the page while you locate the verification code email. It is not possible to omit this step of the process to verify your email address with the code.

It is important to ensure your email address is typed correctly with no spaces before/after.

Please complete the verification process before the code expires within 2hours.

I have requested a verification code but haven’t received anything. What do I do?

The code my end up in your junk/spam folder or you may have to release it from your spam quarantine/firewall system

It may take some time for your quarantine email to arrive. Please remain on the verification code page to input your code once received.

I’m an Icon member but can’t access my account. What’s going on?

Please ensure you are not proceeding directly to the login section without setting up your new password.

In March 2021, we launched a completely new website and our security protocols have changed. All existing members must set up a new password here prior to their first-time login to our new website.

Please include the email address associated with your membership record, as this will allow you to login to your member record.

Once you have logged in, you can update your email address if required.

How do I edit my details and contact preferences?

Please login to the members portal to access:

How do I access a digital version of Icon’s publications?

  • All back issues of Icon News can be found here
  • All back issues of Journal of the Institute of Conservation can be found here.
Please ensure you are logged in correctly to your membership account before attempting to access them.

How do I access Icon Group and Network pages in the member-only areas?

Once logged in to the members portal, you can proceed to the Group page which will have an option to access the ‘Group members’ area’ or ‘Network members’ area’.

I have renewed and need to download a receipt. Where can I do this?

Please login to the members portal and download your receipt from the Order History tab.

I’m having trouble downloading a receipt. What should I do?

Please attempt to use an alternative internet browser such as Google Chrome. Alternatively, you may need to check the ‘Downloads’ folder of your computer.

How do I set up a direct debit?

Please log in to the members portal and follow the prompt within your ‘My Account’ area to renew your membership. You will see an option to set up a direct debit mandate on the form.

How do I change my direct debit account details?

Please cancel your existing direct debit and you will then be prompted to renew within your ‘My Account’ area. The form will provide you with the option to pay by credit card or set up a new direct debit mandate.

How do I remove my direct debit?

Please email [email protected] and we will ensure this is cancelled. You will then be provided with a prompt on your account to renew by credit card or with new bank details.

I am on direct debit for my Student or concessionary membership, do I need to do anything at renewal time?

Yes. You must provide a proof of your continuing Student status for your Student membership, or of your continuing eligibility for a concessionary membership. Please upload a document confirming a total annual income of less than £20,000 for the previous year when prompted within your Icon membership account:

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How do I download a receipt for my quarterly direct debit instalments?

Please login to the members portal and download your receipts from the Order History tab.

Receipts will only appear after each instalment has been processed after 1 April, 1 July, 1 October and 1 January.

If you’re still looking for the answer to your question, please get in touch with the membership team at [email protected] or phone 020 3142 6799

Events

How do I book onto an event?

Find the event you are interested in on our events page and follow the link to book.

Icon members will need to login to the members portal to access discounted tickets. Non-members will need to create a new account.

What is the event cancellation policy?

Attendance can be cancelled any time up to 1 working day before the event. Refunds will be made based on:

  • Cancelled 4 weeks or more before event – full refund
  • Cancelled less than 4 weeks before event – 50% refund
  • Cancelled less than 2 weeks before event – no refund
  • Attendees can transfer their booking to another person any time up to 1 working day before the event.

When a booking is transferred to another person who would normally pay more than the original attendee, then the balance will be payable at the time of arranging the transfer. Refunds will not be paid if the transfer is to a person who would normally pay less than the original attendee. 

I am an Icon member and have created an account but can’t book an Icon member ticket to an Event?

Existing members must set up a new password here. Please ensure you are not creating a new account as this will not link to your membership record.

Once you have set up your login, you will be able to access discounted tickets to Icon events.

How do I access a Zoom event I have booked on?

All event bookings and links to join Zoom webinars/meetings can be found in the ‘My Events’ section of your account.

I need a receipt for an event booking. Where can I get this?

Please login to the members portal and download your receipt from the Order History tab.

An event is appearing as fully booked. Can I join the waitlist?

We will open a waitlist as soon as possible. Please check back on the event page within 2 business days.

How do Icon Group/Network committee members publish an event on the Icon website?

If you are a Group or Network committee member, please see our resources available here.

Details on planning, publishing and advertising an Icon event can be found here.

If you’re still looking for the answer to your question, please get in touch with the Events team at [email protected]

How do I advertise an external event which isn't run by Icon?

If you are looking to advertise an external event that is not run by Icon, please provide at least a month's notice prior to the event date. 

Event details (title, event date, booking link, etc) can be emailed to [email protected]. We will have this uploaded to the Icon websites event calendar within 4-7 business days.

Will a recording of the Zoom event be available?

If the speaker has allowed for the event to be recorded, a recording will be available on our YouTube channel. Please ensure you are subscribed to receive updates on when it has been uploaded.

If you’re still looking for the answer to your question, please get in touch with the Events team at [email protected] or contact the event organiser directly.

Accreditation

What is Icon Accreditation?

Icon Accreditation is awarded by the Institute of Conservation and aligned to Icon's Professional Standards. 

Becoming an Accredited Conservator-Restorer (ACR) demonstrates to clients, employers and peers that an individual has an in-depth knowledge of conservation, a high degree of competence, sound judgement and a deep understanding of the principles which underpin their practice, by showing that they are proficient across Icon’s professional standards in conservation. 

For more information, please see our website here.

How do I become Icon Accredited?

You must be a Pathway member to apply for Icon Accreditation.

There is no set minimum or maximum time to be a Pathway member - it will depend on your individual circumstances - if you are a recent graduate, you will be able to benefit from the support to help you in your career development before you move on to working on your accreditation.

When applying for the Pathway membership, you must provide either a CV showing at least 5 years’ experience in practical conservation or alternatively a copy of your formal qualification in conservation.

For more information on the Pathway member, please see our website here.

To join Icon, please proceed to the application form here.

What are the application costs?

The Icon Accreditation Application fee is £600. This fee simply covers the cost of your assessment, i.e., bringing two assessors to your assessment location to undertake your assessment. Your accreditation fees must be paid when you submit your Accreditation Application Form.

To process your application fee, please submit your payment here.

When are the deadlines for applying for accreditation?

Details on the deadlines can be found on our website here and information on the assessment process here.

If you’re still looking for the answer to your question, please get in touch with the Professional Development team at [email protected]

Conservation Register

What is the Conservation Register?

The Conservation Register is a public listing of all Icon Accredited members to verify their ACR status with Icon. ACRs have the option to enhance their basic listing by having an upgraded listing.

We have a quality guarantee as Icon’s accreditation process offers the most effective means of regulating the conservation profession. Accredited members are assessed and reviewed by a panel of their Accredited peers and are subject to regular Continuing Professional Development (CPD) reviews. More information can be found here.

What is an Upgraded Listing?

Upgraded Listings on the Conservation Register are expanded profiles which have full contact details, social media links, an ‘About Me’ section and project, training and work history. An example can be found here. They are designed to provide ACRs who wish to do so with the means to use the Conservation Register for more dynamic marketing purposes and to invite communication from members of the public.

Upgraded listings are searchable by name, company, object, material or specialism.

How do I set up an Upgraded Listing?

To request an upgraded listing, please submit the form here.

Where do I download a receipt for my Upgraded Listing?

Please login to the members portal and download your receipt from the Order History tab.

I need my membership and Upgraded Listing to be paid separately, how can I do this?

At this stage, we are only able to accept one form of payment for Icon Accredited memberships and upgraded listings on the Conservation Register.

I’m an Icon Accredited member but can’t see my basic listing on the Conservation Register. Why is this?

Basic listings can only be searched by name (ensure you skip the postcode search pop-up). Basic listings only show your full name and location to confirm your professional status as an Accredited conservator.

If you’re still looking for the answer to your question, please get in touch with the membership team at [email protected] or phone 020 3142 6799